OFFICE MANAGER FOR STUDENT LIFE

Department

Student Life

Supervisor

Dean of Students / Director of Residence Life

Eligible for Benefits

Yes

Status

Full-time, 12-month


Open: April 8, 2019
S
creening Commences:  April 25, 2019

Northwest Christian University Overview

Northwest Christian University is a Christian, private, liberal-arts, comprehensive university closely affiliated with churches of the Stone-Campbell/Restoration Movement. From this unique heritage Northwest Christian University embraces the ideal that we are “Christians only” – but not the “only Christians” – and offers its resources to students and congregations of many church traditions. These students are affiliated with denominational and non-denominational groups, such as Presbyterian, Baptist, Methodist, Foursquare, Lutheran, Nazarene, Episcopal, Assembly of God, Catholic, and Community Churches. The University was founded in 1895 and is accredited by the Northwest Commission on Colleges and Universities.

Job Summary

The Office Manager for Student Life position reports to the Dean of Students & Director of Residence Life and assists with the daily operations of Student Life (Campus Ministry, Residence Life, Student Programs, Intramurals, Campus Dining, Student Conduct, Campus Dining, and Security).

The primary role of the position is to welcome guests; perform complex secretarial, administrative and technical assistance functions on behalf of the Dean of Students & Director of Residence Life, Campus Pastor, and Director of Student Programs; facilitate incoming and outgoing mail for the University; manage calendars; organize and facilitate mailings; manage and control the release of sensitive information; and exercise frequent independent judgment within the assigned areas of responsibility. Strong organizational skills, attention to detail, typing, the ability to handle multiple tasks, confidentiality, excellent oral and written communication skills, and strong technical skills are essential to this position. This position will require effective interpersonal skills with the ability to work both individually and as part of a team.

Position Duties & Responsibilities

  • Serve as Office Manager, Administrative Assistant, and liaison to designated administrators for a variety of clerical and administrative duties; initiate action on behalf of designated administrators.
  • Arrange and schedule meetings and appointments utilizing Outlook, make reservations and travel arrangements, establish and maintain regular and special schedules of the work unit, and attend meetings as assigned.
  • Answer telephones, relay messages, screen and route calls and visitors, and resolve administrative issues according to established guidelines.
  • Organize mass and individual mailings.
  • Facilitate incoming and outgoing mail for the University.
  • Monitor progress of and develop schedules for assigned projects and maintain record-keeping systems.
  • Format, type, and edit a variety of complex materials.
  • Maintain a variety of logs, files, and records; data entry; control the release of sensitive information to authorized personnel.
  • Operate a variety of office equipment such as computers and related software, printers, calculators, fax machines, and copy machines.
  • Order and maintain inventory of equipment, materials and supplies; review documents, records, lists, tables, and other materials for accuracy, completeness and conformance with applicable rules and regulations.
  • Assist with office functions including: the development of marketing materials and newsletters to be used in relation to Student Life, webpage maintenance, coordinate chapel attendance, assist with mission trip fundraising detail, and enforce the campus publicity policy.
  • Plan and coordinate specific activities and events and arrange for auxiliary services.
  • Assist in the development and preparation of reports, meeting materials, budgets and other reports; collect data and perform research on a variety of matters as directed, including the preparation of financial and statistical reports.
  • Supervise designated student employees.
  • Perform related duties as assigned.

Experience and Qualification Requirements

Combination equivalent to: two years college-level course work in office operations or related field and three years increasingly responsible administrative assistant experience. Prior demonstrated experience using Microsoft software including, but not limited to Word, Excel, Power Point, Access, and Outlook email. Prior experience in an academic environment or student development is highly desirable.

Working Conditions/Special Requirements

  • NCU employees must have a maturing Christian Faith and live in compliance with the duties and expectations as detailed in the Employee Handbook.
  • The position requires a strong commitment to multiculturalism and diversity.
  • The position requires working in a non-smoking, drug free environment.
  • The employee must adhere to FERPA guidelines and student confidentiality at all times.
  • All employees of NCU are “mandatory reporters” under Oregon law. See http://www.oregon.gov/dhs/abuse/pages/mandatory_report.aspx for specific information.
  • The employee must have knowledge of strong office management techniques; operations, procedures, specific rules and precedents of the office; research methods and report writing techniques; record-keeping techniques; operation of office machines including computer equipment and specified software; principles of training and providing work direction.
  • The position requires a strong ability to communicate effectively and succinctly, both verbally and in writing, utilizing tact, patience and courtesy.
  • Listening skills and the ability to speak and write clearly are essential to this position. Must possess exceptional interpersonal and communication skills.
  • The employee must have high personal motivation, with great attention to detail and accuracy.
  • This person must project a positive, vibrant and professional attitude in assisting people.
  • This person must have high ethics of honesty and confidentiality, with a genuine and gracious presence pertaining to the students, faculty, staff and business of the department and the University.
  • This position may require lifting up to 25 lbs, as well as bending, stooping, kneeling.
  • This position involves infrequent evening or weekend work.
  • This position description is subject to change at any time.

 

Note:  Final candidate will be required to undergo a criminal background investigation

Application Instructions

NCU employees are expected to abide by the Theological Context for NCU Community Life. Please read this document before continuing.

To be considered for this position, please submit the following materials:

  • NCU Employment Application
  • Cover letter addressing skills, experience, and knowledge
  • Resume
  • Personal Statement of Faith that addresses:
    • how a maturing Christian faith finds expression in the candidate’s personal life, family life, community life, and current church membership;
    • how the candidate integrates faith into his or her work life;
    • the candidate’s understanding of and ability to support NCU’s Theological Context for Community Life statement.
  • Contact information for three references, preferably including the applicant’s pastor or other appropriate church leader who is able to address the applicant’s faith background.

 

Click to email application materials

Or mail application materials to:

Michael Fuller
Vice President for Enrollment & Student Development
Northwest Christian University
828 E. 11th Ave.
Eugene, OR 97401

*Please include all requested materials. Incomplete application packets may result in disqualification.

 

In compliance with the Clery Act, Northwest Christian University provides our Annual Security Report & Fire Safety Report. You may request a paper copy from the Office of Student Life by calling 541-684-7345. This report is required by federal law and contains policy statements and crime statistics for the university.